Hiring Administrator

December 20, 2019 |

Jubilee! Community
Job Description
Administrator

Job Purpose:
Meet administrative duties as defined below in the realms of Financial Management, Office and Staff
Management, Facilities/Equipment Management, and Support Functions to ensure both the daily
operation and long-term stability of Jubilee! is maintained. Interact with all staff directly, providing
organizational leadership. Answer to the Jubilee! Board of Directors, exercising autonomy within the
limits of their role.

Responsibilities:
Financial Management

(A working knowledge of MS Excel and Intuit QuickBooks required)

  • Assist the Community in developing and implementing a yearly stewardship campaign and other
    fundraising activities
  • In cooperation with the Jubilee! Board, Financial Team and Financial Assistant develop and
    oversee the implementation of a yearly budget based on the results of the stewardship campaign
    and other revenues
  • Oversee the purchase of adequate insurance coverage for our Community & Staff
    (building/contents, workers compensation, liability, health, etc.)
  • Monitor the income/spending of the Community in relation to the established budget, making
    adjustments as necessary
  • In cooperation with the Financial Assistant, prepare/distribute monthly financial reports (Balance
    Sheet and Profit/Loss statements) for the Jubilee! Board and Staff
  • Supervise the counting of revenues each week, making timely deposits to our various accounts
  • Supervise the entry of contribution data
  • In cooperation with the Financial Assistant, oversee staff payroll/benefits and the prompt
    payment of bills/obligations for the Community
  • Oversee the Jubilee! investments, designated gifts, Hunger Fund, Memorial Fund and “Special
    Funds” (funds held in trust by the Community for specific purposes)
  • Oversee disbursement of money through the Jubilee! Compassion Fund
  • Provide members of the Community with accurate reports regarding their donations
    Generate/mail Charitable Contribution Statements at the end of each year to members as
    requested
  • Be aware of and communicate IRS rules/regulations governing 501(c)3 non-profits
  • Recruit volunteers to collect the offering every week
  • Assist the Community in developing/implementing financial policies as needed

Office and Staff Management
(A working knowledge of MS Word and Publisher required)
● Establish office policies and procedures
● Oversee Jubilee! personnel policies
● Supervise Jubilee! Financial Assistant
● Supervise Minister of Community Life
● Supervise Minister of Nurture and Curriculum
● Recruit, direct and support Jubilee! office volunteers
● Answer the Jubilee! phone, respond to questions, take messages and distribute messages to
appropriate persons/staff
● Maintain Jubilee! data base
● Oversee weekly production of the Celebration bulletin and children’s bulletin. Prepare the insert
and supervise insertion of materials into bulletin by volunteers.
● Oversee Jubilee! newsletter including the solicitation/writing of articles, layout, printing,
distribution via bulk mail and uploading to the Jubilee! website
● Prepare, print/cut/fold other Jubilee! print materials, including brochures, team cards, flyers,
Seeds for Celebration, new member folders, new board member packets, etc.

Facilities/Equipment Management
(Working knowledge of building construction/maintenance and equipment function/maintenance required)
● Establish building use policies, rental guidelines and fees in cooperation with the Board
● Supervise the Holy Housekeeper, Special Events Custodian and volunteers. Set up for Sunday
Celebrations and other events in the absence of custodian
● Maintain the official Jubilee! calendar, scheduling events and classes for Jubilee! Staff and
Teams
● Oversee building rentals, including the screening of renters, compliance with rental/use
policies and payment of fees
● Arrange required services of rentals (set up, use of sound/tech services, stage construction,
lighting, staff presence, etc.)
● Handle, oversee or schedule maintenance of Jubilee! building and equipment including carpet
cleaning, inspections by Asheville Fire Department, sprinkler system, fire alarm system,
insurance companies, etc.)
● Train volunteers to operate equipment competently and safely
● Purchase supplies and equipment as needed (office, custodial/maintenance, sound/tech,
building, etc.)
● Plan, organize and support our spring and fall volunteer “Clean Up Days”

Support Functions
(EQ is just as important as IQ)
● Support the Jubilee! Board and its committees, including, but not limited to, the Board Chair,
Executive Committee, Nominating Committee, Finance Team and other “ad hoc” groups
● Handle other duties as assigned by the Jubilee! Board
● Support the ministry of the Jubilee! Outreach Team
● Support Greeters and Welcome Table staff, answering complicated questions and always
keeping a watchful eye for “unusual activities”

Hours/Compensation:
25 – 30 hours/week
Salary: $37,700/year

Please send your resume to [email protected] if you are interested in applying!